Plan Your Booth

Welcome to the "Plan Your Booth" section designed to help you through the exhibit planning process. Use the dropdown sections below to order everything you need for your booth and to register your booth personnel.

For more in-depth information or to order online, please refer to the Freeman online Exhibitor Service Manual (ESM) or click the link below to view and download PDF forms.

Deadline for order discounts is March 4, 2019.  After that date, rates increase. Make sure to review the full deadline checklist in the Online ESM link below.

Furniture, material handling and/or carpet can be ordered directly through Freeman. 

Exhibit Hall Dates and Times

Friday, March 29                          9:00 a.m.* – 5:00 p.m.
Saturday, March 30                     9:00 a.m.* – 3:00 p.m.

*Upper Exhibit Hall opens at 8:30 a.m. each day.

Exhibitor Move-In

Tuesday, March 26                  1:00 p.m. - 5:00 p.m.
Wednesday, March 27            8:00 a.m. - 5:00 p.m.
Thursday, March 28                8:00 a.m. - 5:00 p.m.

Exhibitor Move-Out

Saturday, March 30                3:00 p.m. – 10:00 p.m.
Sunday, March 31                   8:00 a.m. – 12:00 p.m.

Please make time to review these regulations to help alleviate any on-site issues and costly changes to your booth. 

If your booth does not meet these specifications, you must submit a rendering of your display to Show Management for review. All booths, regardless of size are required to follow these guidelines. For questions regarding booth specifications, please contact Show Management at 972-536-6406. To avoid additional costs (i.e. design cost or tear down of an unapproved structure) please obtain written approval before beginning production or construction of multi-story or covered exhibits. For advance approval and additional information please e-mail Nicole Becker

If you plan on shipping any materials for your booth, please use the shipping labels below

Shipping to the Advance Warehouse

The Advance Warehouse will accept shipments between March 1 – March 19.

Shipping to Show Site

The Oregon Convention Center will begin accepting shipments on Wednesday, March 26, 2019. Should your materials arrive prior to that date, the convention center may turn it away.

Shipping & Material Handling PDF Forms

Furniture, material handling and/or carpet can be ordered directly through Freeman.

Download PDF order forms:

Electricity, catering, booth cleaning, and/or internet can be ordered through the Rhode Island Convention Center (RICC).

To order a lead retrieval device to capture details and demographics for attendees that visit your booth, download the lead retrieval form, fill it out, and send directly to CompuSystems, the official registration vendor for JLC LIVE.

If you are using a contractor, that is not Freeman, to set up your booth or provide a service, the EAC needs to email a Certificate of Insurance (COI) to Nicole Becker. EAC’s must be registered with Show Management to obtain access to the show floor.

This year, there is not a fee to use an EAC, but the following guidelines below must be included in the COI:

  • Comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate is required
  • Worker’s Compensation insurance in the amounts required by statutory worker’s compensation requirements. Employer’s liability limits of $100,000 each accident
  • JLC LIVE New England 2019, Informa Exhibitions US Construction and Real Estate, Rhode Island Convention Center and Freeman should be listed as additional insured.
  • Please include the complete event dates which include move-in, exhibition and move-out; March 27-31 2019. 

Exhibitor Registration opens soon

In order for your staff to set up, work, or tear down your booth at the show, each person will need to be registered for an exhibitor badge. To register your booth staff, you'll simply follow the directions below:

  1. Log into your Exhibitor Dashboard using your Company eCode
  2. Within your dashboard, click on the Exhibitor Registration icon
  3. Scroll down and click on the "Register Booth Personnel" button located towards the bottom of the page
  4. Click on the "Add Booth Personnel" button and enter the information of all personnel working your booth

Need your Company eCode? Contact your account executive today!

If you have any issues registering your booth staff for the show, please contact Registration Support.

Attendees read your online profile and access your contact information before, during, and after the event. To review and revise your online exhibitor booth profile, you'll simply follow the directions below:

  1. Log into your Exhibitor Dashboard using your Company eCode
  2. Within your dashboard, click on the Booth Profile icon
  3. Update your booth description, contact information, and social media links

In order to add your logo, press releases, show specials or product videos to your profile, fill out and submit the Media Upgrade form. If you have any questions about the media upgrade or submitting materials, please contact Luis Alvarez.

Need your Company eCode? Contact your account executive!

Senior Operations Manager

Questions about booth furnishings, order forms, or vendors?

Nicole Becker
E-mail Nicole »