Plan Your Booth

Welcome to the "Plan Your Booth" section designed to help you through the exhibit planning process. Use the dropdown sections below to order everything you need for your booth and to register your booth personnel. For more in-depth information, you can also view the complete Exhibitor Service Manual.

Furniture, carpet, and/or material handling can be ordered directly through Freeman. Discount deadline is February 27, 2018.

Electric, booth cleaning, and/or internet can be ordered through the Rhode Island Convention Center. Discount deadline is March 5, 2018.

In order for your staff to set up, work, or tear down your booth at the show, each person will need to be registered for an exhibitor badge. To register your booth staff, simply follow the directions below:

  1. Log into your Exhibitor Dashboard using your Company eCode
  2. Within your dashboard, click on the Exhibitor Registration icon
  3. Scroll down and click on the "Register Booth Personnel" button located towards the bottom of the page
  4. Click on the "Add Booth Personnel" button and enter the information of all personnel working your booth

If you have any issues registering your booth staff for the show, please contact Registration Support.

Need your Company eCode? Contact your account executive today!

To order a lead retrieval device to capture details and demographics for attendees that visit your booth, download the lead retrieval form below, fill it out, and send it directly to CompuSystems, the official registration vendor for JLC LIVE. Discount deadlines are January 22, 2018, and February 6, 2018.

Attendees read your online profile and access your contact information before, during, and after the event. To review and revise your online exhibitor booth profile, simply follow the directions below:

  1. Log into your Exhibitor Dashboard using your Company eCode
  2. Within your dashboard, click on the Booth Profile icon
  3. Update your booth description, contact information, and social media links

Interested in adding your logo, press releases, show specials, or product videos to your profile? Upgrade your online booth profile today by contacting your account representative.

Need your Company eCode? Contact your account executive!

Exhibit Hall Dates and Times

Friday, March 23                          9:00 a.m.* – 5:00 p.m.
Saturday, March 24                     9:00 a.m.* – 3:00 p.m.

*Upper Exhibit Hall opens at 8:30 a.m. each day.

Exhibitor Move-In

Wednesday, March 21            8:00 a.m. - 5:00 p.m.
Thursday, March 22                8:00 a.m. - 5:00 p.m.

Exhibitor Move-Out

Saturday, March 24                3:00 p.m. – 10:00 p.m.
Sunday, March 25                   8:00 a.m. – 12:00 p.m.

If you plan on shipping any materials for your booth, please reference this important information below:

Shipping to the Advance Warehouse

The Advance Warehouse will accept shipments between February 20 and March 14, 2018. NOTE: The Warehouse will be closed on Monday, February 19, 2018 in observance of President's Day. Shipments will not be accepted on this date.

Shipping to Show Site

The Rhode Island Convention Center will begin accepting shipments on Tuesday, March 20, 2018. Should your materials arrive prior to that date, the convention center may turn it away.

Please review these regulations to help alleviate any on-site issues and costly changes to your booth. 

If your booth does not meet these specifications, you must submit a rendering of your display to Show Management for review. All booths, regardless of size are required to follow these guidelines. For questions regarding booth specifications, please contact Show Management at 972-536-6413. To avoid additional costs (i.e. design cost or tear down of an unapproved structure) please obtain written approval before beginning production or construction of multi-story or covered exhibits. For advance approval and additional information please e-mail Nicole Becker

If you are using a contractor, that is not Freeman, to set up your booth or provide a service, the EAC needs to email a Certificate of Insurance (COI) to EAC’s must be registered with Show Management by February 26th to obtain access to the show floor.

This year, there is not a fee to use an EAC, but the following guidelines below must be included in the COI:

  • Comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate is required
  • Worker’s Compensation insurance in the amounts required by statutory worker’s compensation requirements. Employer’s liability limits of $100,000 each accident
  • JLC LIVE New England 2018, Informa Exhibitions US Construction and Real Estate, Rhode Island Convention Center and Freeman should be listed as additional insured.
  • Please include the complete event dates which include move-in, exhibition and move-out; March 20-25 2018. 

Senior Operations Manager

Questions about booth furnishings, order forms, or vendors?

Nicole Becker
E-mail Nicole »